Autumn is known as peak season for events but sadly, also for stress. Once the first requests come in after summer, there’s often no time left to get your system in order. That’s why now is the moment to tidy things up. Our implementation specialist Folkert shares 6 practical tips to get your MICE account autumn-proof, so you save time later while your planning is running full speed ahead!
1. Keep your messages up-to-date
The Messages tab in MICE gives you all client communication in one neat overview. But it only works if you actually keep it clean. Reply quickly or mark messages as handled once you’ve taken care of them. That way, you won’t discover days later that a group is still waiting for your reply.
2. Expired quotes? Get rid of them
Nothing screams chaos like an overview full of outdated proposals. Take a moment in this calm period to clear them out. Not current anymore? Decline them. That way, you’re left with the real opportunities and instantly know which requests deserve your focus.
💡 Pro tip! Make it a habit, say, every Tuesday morning. Ten minutes of work, a whole week of peace of mind.
Locations that streamline their processes in MICE notice an immediate difference: more overview, more requests, and more peace within the team.
Folkert, implementation specialist at MICE
3. Use tasks and personal to-do’s
Event prep usually comes with dozens of little actions: call someone back, check stock, send a deposit invoice… With Tasks in MICE, you make it concrete. Assign to-do’s to yourself or your colleagues and see exactly what still needs to be done per event and per department. No more scrambling while the phone is ringing off the hook.
4. Automate your standard tasks
If you’re working with tasks anyway - let MICE create them for you! With workflows, you can set up automatic tasks based on triggers, like:
Quote sent? → MICE creates a task to follow up after 3 days.
Quote accepted? → MICE creates a task to send the deposit invoice.
Work smarter, not harder. That’s the MICE way. 😉
5. Optimize your online RFP tool
Your online RFP tool is your location’s business card. Make sure it looks inviting and smart. Add extra fields to capture key info (dietary wishes, kids, etc.), show off photos of your spaces, and check your packages: can you add upsell options?
A well-designed RFP tool saves time and boosts conversions. Locations that ask the right questions and create the right vibe receive more qualified requests.
80% of our requests now come in via the RFP tool. Guests instantly see the possibilities and select what they want. I get a complete overview right away and only have to send the proposal.
Savannah, event manager at De Lichttoren
6. Put your RFP tool everywhere!
If your RFP tool is set up perfectly, you’ll want to show it off. Did you know your tool has its own URL? Which means you don’t have to limit it to your website. Share it wherever your guests are:
Add the link to your Instagram bio or Facebook page
Include it in your email signature
Turn it into a QR code and place it on menus, flyers, or posters at your venue
The more visible your tool is, the higher your chances of turning requests into bookings.
Preparation is everything. The locations that invest their time now will reap the benefits later. Every tweak you make today saves you stress, mistakes, and missed opportunities tomorrow. And the best part? With these tips, you’ll be autumn-ready in no time.