In the second part of our series on creating winning proposals, we’re focusing on meeting venues. How do you make your location stand out for business inquiries? What really matters to companies looking for a space for meetings, trainings, or workshops? And how do you turn more inquiries into actual bookings? Let's get into it!
Whether it’s a six-person brainstorm or a multi-day training with a larger group: business clients want clarity. Fast, clear and professional: that’s what they’re looking for. Your proposal isn’t just about the price, it’s the first impression of your service and your space!
Keep it clear, structured and professional
A proposal for a business meeting isn’t the same as a proposal for a corporate party. It’s not a brochure, and it doesn’t need to be! What matters is this: your client should be able to see, at a glance, what’s included, which rooms are available, what the timeframes are and what the total cost will be.
With MICE, you can quickly create a professional-looking proposal tailored to different meeting types. Use templates for morning meetings, offsite sessions or full-day packages, and easily add extras like lunch, parking, or AV equipment. No more messy PDFs or separate price lists, just one complete proposal that gives your client everything they need!
Within minutes, we can prepare a suitable proposal, including arrangements and options that match the client's needs.
Viviane, meeting & event specialist ECC Leiden
Show how your venue supports business goals
When companies choose a meeting venue, they do so with a goal in mind: focus, productivity and inspiration. So don’t just list your spaces but show how your location helps them get the most out of their workday. Offer practical solutions, like a day package with great coffee, fast wifi, stable sound and a quiet call room. Or suggest an all-in option with a warm welcome, flipcharts, healthy snacks and a closing drink. It makes your offer more attractive and shows that you know what business clients need.
Make extras visible from the start
Want clients to go for that little bit extra? Make it easy. Show upgrade options right inside the proposal: a premium lunch? Extra screens? A breakout room? No need to email or call, they can just click and add. With interactive proposals, it’s easy to include suggestions that give clients control and boost your average booking value. Win-win!
When your proposal hits the right note, business clients feel it instantly: this is someone we can work with. With MICE’s interactive proposals, you show from the very first click that everything’s taken care of. That builds trust and makes it a lot easier to say a confident “yes!”
The software keeps evolving. This ensures that our planning becomes easier and more efficient.
Renate, sales coordinator Better Meetings