As a hospitality pro, you know guests often decide based on feeling. Whether it’s for after-work drinks or a golden wedding anniversary: it has to feel right from the very first moment. That means your proposal should already make a great impression. And let’s be honest… a PDF with dry text and three attachments doesn’t exactly scream “warm welcome.”
In this final part of our blog series “Winning with Your Proposals,” we’ll show you how to wow your guests and make life easier for yourself with smart tools. No more endless email threads but clear, inviting proposals that feel every bit as welcoming as your venue!
Offer choices, not choice overload
Guests love having options, but they don’t want to scroll through 38 of them. Instead, offer a few clear packages: think a drinks package, a cocktail arrangement, or an all-inclusive party night.
With MICE, you can easily create these kinds of packages, complete with prices, time slots, and add-ons. Through the RFP tool on your website, guests instantly see what’s possible at your venue. From there, you can put together a personal, accurate proposal in just a few clicks.
No more random emails asking, “So… what exactly is included in the drinks package?”
A strong proposal says: Welcome to our location. We are happy to assist you.
2. The atmosphere starts in your proposal
In hospitality, everything revolves around experience. What makes your venue special? The view from the terrace? Those cosy little seating areas? The house-made specials on your menu?
Show it off in your proposal. With MICE’s interactive proposals, you can easily add photos of your view, bring your dishes to life in a gallery, and even include a video that gives guests a taste of the vibe during an event. That way, your proposal feels less like a formal document and more like a sneak preview of the party. And your guest? They’re already getting excited!
3. Let them make their own fun
Okay, not literally. But guests do love having some control over their event. Give them that freedom, but within your framework. With interactive options in your proposal, they can choose their own extras: a DJ? Check. A welcome cocktail? Yes, please!
You keep the reins, but your guest feels heard. This avoids confusion (“I thought that was included?”) and saves you a whole lot of back-and-forth emails.
In hospitality, it’s about atmosphere, speed, and convenience. With MICE Operations, your proposals become part of the guest experience you’re known for. You respond faster, avoid miscommunication, and show right from the start that you’re thinking along with them.
That means more bookings and more peace of mind behind the scenes. Time to say goodbye to messy PDFs and endless email threads. Here’s to a smoother proposal process and a fully booked calendar.