3 ways to make your event venue stand out with your proposals

For many venues, the proposal is the moment to make a lasting impression. That's why we've refreshed our proposal tool at MICE. With our new interactive proposals you can send info in a special way that gives your clients a real sense of what makes your venue special. In a series of three blogs, we’ll guide you through smart ways to tailor your proposals to your venue type and give them that extra spark. First up: tips for event venues where atmosphere, speed, and clarity are key.

You get a new inquiry and your excitement kicks in: this event sounds like a perfect fit for your venue. But then the real work begins. Because you know this client probably has at least three other proposals sitting in their inbox. So how do you make sure yours is the one they want to sign first, and choose your venue?!

1. 👉 Create the kind of proposal you’d want to receive yourself

A request for a romantic wedding is very different from a product launch. And a proposal for a company party needs other details than one for a birthday celebration. Yet, these differences rarely come across in most proposals. And that’s exactly what makes the difference. So always start with one simple question: who is on the other side of this inquiry?

With interactive proposals, you work with templates that you can easily adjust per event type. Using variables, you add personal details with one click, tweak the tone of voice, and build a proposal that fits your client’s experience perfectly — in no time. The result? A proposal that already feels like everything is taken care of — even before your client has said ‘yes’.

2. 🎥 Visuals say it all

You can’t explain your venue in bullet points. It needs to be shown! Our interactive proposals are built for storytelling. Add sliders, videos, or mood images to give a sneak peek of your stunning views or your event space in action. Visuals spark imagination. And that’s exactly the goal: to let your client picture themselves at your venue.

3. All-in packages 🤝 peace of mind

For many clients, organizing an event is something they “fit in” alongside everything else. So the fewer loose ends, the better. With all-in packages, you provide clarity and show you know what works. Think:

• A wedding package with dinner, flowers, DJ, and styling

• A corporate deal with reception, tech, drinks, and a closing act
  Or add suggestions right in the proposal so your client can easily choose what fits their event.

🙌 You send fewer emails, your client feels more confident. Win-win!

Proposals are no longer just attachments, and the era of PDFs is behind us. Want to hear more often: “We’re choosing your venue”? It starts with a proposal that’s spot on from every angle. Visually appealing, solid in content, and perfectly tailored to your client. With MICE’s new interactive proposals, you show exactly what your venue has to offer — and increase your chances of a convincing ‘yes’!