5 smart tools every event planner should know

As an event planner, you can easily switch between proposals, phone calls, venue tours, presentations and last-minute changes all in one day. Luckily, you don’t have to do everything yourself. Alongside MICE, there are plenty of smart tools that can make your work a little faster, easier or more creative. Here are five of our favourites.

1. Canva for on-brand visuals in no time

Want to create a great presentation for your venue? Or give your restaurant menus a fresh look? Canva makes it easy to create moodboards, social posts, flyers and presentations, even if you’re not a designer. Use it to bring an event concept to life, create moodboards for a client or design seasonal menus for your venue.

2. DeepL for quick, natural translations

Do you regularly work with international clients? Then DeepL can be a real time-saver. Its translations are often more natural and fluent than standard translation tools, making it easier to create professional content in multiple languages. It’s especially useful for proposals, emails and special packages.

3. An AI tool as your creative sparring partner

ChatGPT, Claude or Gemini… AI tools can help you get from an idea to a first draft much faster. Use them to write an invitation, email or social media post, get a brainstorm started or improve an existing text. It’s like having a creative sparring partner available whenever you need one. And the time you save can be spent on the things that really need your attention.

4. Calendly for scheduling without the endless emails

“Are you available Tuesday?” “No, Thursday works better.” “Can’t do Thursday. How about next week?” Every event planner knows the struggle. With Calendly, clients can simply choose an available time in your calendar themselves. Fewer emails, less back and forth and faster scheduling. Simple as that.

5. Trello for managing internal projects

In MICE, you can keep all your event tasks together. But there’s often plenty happening outside of the events too. Marketing campaigns, team projects, renovations or other internal tasks, for example. With Trello, you can create a board for each project and work on it together with your team. That way, everyone knows what’s happening, what needs attention and where the priorities are.

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MICE brings your event planning together

Of course, all of these tools are useful for a specific part of your work. But you don’t want to switch between a different application for every single process. That’s why MICE forms the foundation of your sales and event process. From receiving new requests and creating proposals to keeping event schedules up to date and staying in touch with suppliers, everything stays in one central place. Use these 5 tools to make your work easier. And let MICE bring your event planning together.